Club Constitution


The Blackford Glen Western Riders Club Constitution

1. Name

The name of the organisation shall be The Blackford Glen Western Riders Club (herein referred to as the Club), a not for profit Organisation.

2. Area of Benefit

The Cub hopes to benefit in some ways the Western riders of the UK but sees as its primary area of influence to be Edinburgh and the Lothians, Borders, Central, Fife, and Tayside regions of Scotland.

3. Objectives

The Club’s primary Objectives are as follows:-

  • Maintain and manage a Centre of Excellence for Western Riding at Blackford Glen, Edinburgh.
  • Maintain and promote high standards in Western riding, horsemanship and equine welfare and, through example, encourage others to aspire to those standards.
  • Generate a sense of identity for Western riders within the wider equestrian community.
  • Facilitate, for members, continuous development of riding skills directed at performance classes in WES and AQHA Shows.
  • Facilitate, for members, continuous development of riding skills directed at safe and enjoyable trail riding.
  • Promote the interests of the Western Equestrian Society in Scotland.
  • Maintain a youth programme to instruct young people in the Western ways of riding and horsemanship.
  • Provide therapeutic programmes for upward mobility groups and others who might benefit from being around horses, perhaps those who may simply need a refuge from the pressures of their everyday life.
  • Run a rewarding programme of events each year to benefit members and friends of the Blackford Glen Western Riders Club.

4. Animal Welfare Policy

The Edinburgh City Council under and by virtue of the powers conferred upon them by the Riding Establishments Acts 1964 and 1970 have licensed John W. Fyfe being the proprietor of the premises at 51 Blackford Glen Road to keep a Riding Establishment at the said premises subject to the provisions of the said Acts.

The Riding Establishment Acts are primarily concerned with the protection and care of the animals. Club Council and other members of the Club will be mindful of the laws relating to the keeping of Riding Establishments and use their best endeavours to comply with the said Acts and conditions laid down by the City of Edinburgh Council.

In addition Club members will, in relation to Animal Welfare, comply with and conduct themselves in accordance with, Rule10 in the then current Western Equestrian Society Rule Book.

The first paragraph of WES rule 10 reads as follows:

Every horse shall, at all times, be treated humanely and with dignity, respect and compassion. Rules established and enforced by the Western Equestrian Society demand that horse breeders, owners, trainers and exhibitors are continually responsible for the wellbeing and humane treatment of any animal entrusted to their care. Above all the horse’s welfare is paramount to other considerations and the continued development of procedures, which ensure humane treatment of the animal and fair competition, supersedes all other concerns. The standard by which conduct or treatment will be measured is that which a reasonable person, informed and experienced in generally accepted equine training and exhibition procedures or veterinary standards, would determine to be cruel, abusive or inhumane.

5. Management

Members of the Cub will have, from time to time, personal interests in specific aspects of Western riding and horsemanship.  Their views on how these interests are served by the Club is important.  The management structure of the Club allows for members to attach themselves to a Committee chaired by a Convener or Liaison person with similar interests.  Those Conveners or Liaison persons together with the Club President, Secretary and Treasurer will form the Club Council and be responsible for upholding the aims of the Club in the service of the membership.  In this way, each member can have the opportunity to be involved in the management and organisation of the Club.

Members’ views and opinions or grievances will be conveyed to the Council through an appropriate Convener/Liaison person who will represent their opinions at a Council meeting. Council will have a responsibility to resolve any issues and act appropriately in the interests of the Club membership as a whole.

The Club may make rules and regulations which pertain to the execution of its policies and objectives.

The Club will not become involved in the domestic affairs of private or public sports organisations other than to offer advice or example. The Club may nominate members to serve on other sports bodies when requested to do so by a sports body or by one or more Club members.

Every member shall retain his or her independence and individuality. Membership of the Club shall not prohibit or inhibit any Club member from using his or her own initiative and endeavours in furthering his or her own particular interests.

The income and property acquired from time to time, however obtained, shall be utilised solely in the furtherance of the objectives and policies of the Club as set out in this Constitution and no portion thereof shall be paid or transferred directly or indirectly by way of dividends, bonuses or otherwise to the members or officials of the Club, provided that nothing herein shall prevent payment, in good faith, of reasonable and proper remuneration or of reimbursement of expenses to any member of the Club for services actually rendered to the Club.

6. Affiliation

All clubs and organisations directly concerned with Western Riding, equine sport, recreation and the arts in the area may apply for affiliate membership of the Club, subject to their undertaking to abide by the rules and regulations of the Club, who shall reserve the right to reject any application for such membership or withdraw such membership on any grounds which to them seem reasonable.

7. Membership

Membership shall consist of:-

a)     Individuals who wish to advance the aims and objectives of the Club and who will participate in its activities and endeavours.

b)    Individuals who, for whatsoever reason, cannot fully participate in the Club’s activities but who can contribute to its success in other ways.

c)     One representative of any organisation accepted as an affiliate of the Club.

d)    From time to time the Club Council may invite individuals who have a particular contribution to make to the Club to become Club members, albeit that they do not fall into the categories stated above.

8. Office Bearers

The office bearers shall consist of a President, Vice President, Treasurer and a Secretary elected annually by the Club at its Annual General Meetings.

9. Management Committees

The primary interests of Club members will or can vary from year to year therefore, the assignment of Conveners’/Liaison persons’ responsibilities can also change from year to year and will be decided at the preceding AGM.  Committees that will be formed from time to time can include the following:-

Showing Liaison Committee

Trail Riding Liaison Committee

Riding and Horsemanship Instruction Liaison Committee

Western Equestrian Society Liaison Committee

Student body Liaison Committee

Website,  Face book and public awareness Liaison Committee

Youth Liaison Committee

Outreach Liaison Committee

House Management Committee

Fellowship and Entertainment Liaison Committee

The  Committee Conveners, together with the Office Bearers, will form the Club’s Council which will meet regularly to review the activities of the Club.

Business meetings of the whole Club will be held at regular intervals to allow members to hear Committee reports and gain an overview of Club activities.

10. Committee Endeavours

Each Committee will use their best endeavours to further the aims and ambitions of the membership within the framework of the Club Constitution and with proper regard to the Club’s primary objectives.

11. Annual General Meetings and election of Council Members

At the first Annual General Meeting of the Club and at every subsequent Annual General Meeting, all members of the Club Council for the time being shall retire from office but, however, may be re-elected. A member of the Club Council retiring in terms of this article shall retain his or her office until conclusion or adjournment of the meeting at which his or her successor is elected or it is determined not to fill his or her vacancy.

12. Recording of Club Business

The Club Council will cause proper minutes to be prepared of the proceedings of all meetings of the Club Council and of the Committees or Sub-committees, and any such minutes of any meeting, upon being approved as a true record of such a meeting, shall be signed by the Chairperson of the meeting to which they are submitted and shall be conclusive evidence without further proof of the facts therein stated.